Assistant Administrative Officer 467 views

Job Description

Post: Assistant Administrative Officer

Reports to: The Human Resources and Admin Manager

Working Hours:

8am to 4pm (Extended working hours during Election Period)

Flexible to work on weekends (when necessary)

Job Purpose and Summary

Administrative staff is the backbone of an organization, providing invaluable support services. Staff will be responsible for a wide range of administrative support functions such as:

Main Responsibilities

1. Assist with daily office operations and procedures
2. Ensure the office environment is organized and functional
3. Assist with health and safety
4. Maintain and update records. Files, and data bases.
5. Act as a point of contact between staff, management and external stakeholders
6. Handle correspondence, including emails, phone calls, and letters.
7. Coordinate meetings, and schedules
8. Assist in the preparation of reports, presentations, and other documents
9. Provide administrative support to other departments or senior staff as needed
10. Organize and coordinate events, conferences, and travel arrangements
11. Assist with the Process invoices, receipts, and payments
12. Ensure compliance with organizational policies and procedures
13. Assist in the development and implementation of administrative policies
14. Maintenance of Building and Grounds

Benefits

Remuneration: Attractive package

Job Requirements

Qualifications

• Diploma in Management plus 1 year relevant work experience.
• Certificate in General Management with 2 years working experience.

Other Experience and Skills Required

• Strong communication and people skills
• Customer service orientation
• Excellent interpersonal skills
• Good IT skills
• Competent and reliable
• Presentation skills
• Good Initiative
• Ability to prioritize and plan effectively.
• Ability to respect deadline.
• Able to speak and write all three-national language (Creole/ English/French)
• Willingness to work after normal working hours.
• Ability to work with high level of professionalism.
• Experience dealing with, receiving, and recording personal information from the public.

Personal Characteristics

• Very confidential
• Pleasant Personality
• Flexible/understanding
• Responsible/reliable
• Able to work under pressure.
• Non- partisan.

Qualities

• Should be mature and well-groomed.
• Should be courteous, polite, honest, and punctual
• Should be able to work on a busy schedule.

How To Apply

Interested candidate(s) are requested to Sign-up or login to apply now or are requested to download the application form on the website www.ecs.sc.

CV, References, Certificates and a copy of ID card are to be attached with the completed Application form and sent via e-mail address: vacancy@ecs.sc not later than Monday 9th March 2026.

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.  Otherwise, the Employer reserves the right not to consider your application for selection.