Admin & Purchasing Assistant 262 views

ONLY SEYCHELLOIS CANDIDATES CAN APPLY FOR THIS POST

Job Title: Admin and Purchasing Assistant

Reports to: Estate Manager / HR & Admin Coordinator

Location: Seafront Estate, Roche Caiman, Mahé, Seychelles

Job Description

Job Purpose

The Admin Officer is responsible for providing administrative and purchasing support to Seafront Estate. Administrative duties include liaising with tenants and owners on administrative matters and estate functions, and delivering and collecting official documents between offices and external locations. Purchasing duties include obtaining quotations, coordinating the purchase of goods and services, and collecting supplies. The post holder must have a valid driver’s licence, as the role requires occasional use of an estate vehicle to carry out these duties.

Key Responsibilities

Administration

• Provide general administrative support to the HR/Admin office, including filing, record-keeping, correspondence and data entry.
• Serve as a point of contact for tenants and owners on administrative matters, responding to enquiries and following up on requests in a timely and professional manner.
• Prepare and issue invoices to tenants and owners, monitor payments and follow up on overdue accounts in accordance with company procedures.
• Maintain accurate records of invoices issued and payments received, and report outstanding balances to management.
• Support the coordination of estate functions, including issuing notices, scheduling and logistical arrangements.
• Deliver and collect official documents, correspondence and packages between estate offices, government bodies, service providers and other external locations.
• Maintain and update office and estate records, registers and inventories, including tenant and owner contact records.
• Prepare letters, memos, notices, reports and other documents as required.
• Support onboarding logistics for new employees, including arranging uniforms, ID badges and equipment.
• Answer and direct telephone calls, emails and visitor enquiries.
• Assist with scheduling meetings, appointments and estate events.

Purchasing & Driving

• Valid Seychelles driver’s licence with a clean driving record.
• Minimum of one year’s experience in an administrative and/or purchasing role.
• Proficiency in MS Word, Excel and email, with the ability to use online software and platforms, such as invoicing, accounting or property management systems.
• Experience in invoicing or accounts receivable is an advantage.
• Strong organisational and record-keeping skills.
• Excellent communication and interpersonal skills in English and Creole; French is an advantage.
• Ability to deal professionally and courteously with tenants, owners, suppliers and external bodies.
• Good working knowledge of Mahé, including the locations of government offices and key suppliers, is an advantage.
• Honest, reliable and able to work independently.
• Able to carry out occasional light loading and unloading of goods.
• Carry out routine checks on the estate vehicle and report any mechanical issues promptly.
• Maintain a log of all work-related trips, recording destination, purpose and mileage.
• Ensure all purchasing and vehicle-related activities comply with company policy, budget guidelines and traffic laws.

Job Requirements

Requirements

• Valid Seychelles driver’s licence with a clean driving record.
• Minimum of one year’s experience in an administrative and/or purchasing role.
• Proficiency in MS Word, Excel and email, with the ability to use online software and platforms, such as invoicing, accounting or property management systems.
• Experience in invoicing or accounts receivable is an advantage.
• Strong organisational and record-keeping skills.
• Excellent communication and interpersonal skills in English and Creole; French is an advantage.
• Ability to deal professionally and courteously with tenants, owners, suppliers and external bodies.
• Good working knowledge of Mahé, including the locations of government offices and key suppliers, is an advantage.
• Honest, reliable and able to work independently.
• Able to carry out occasional light loading and unloading of goods.

How To Apply

Interested candidates should Sign-up or login to apply now or send your cv and cover letter to: [email protected]

Closing Date: 12th November 2026

Only shortlisted candidates will be contacted.

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.