Admin & Purchasing Assistant 217 views

ONLY SEYCHELLOIS CANDIDATES CAN APPLY FOR THIS POST

Job Description

The Admin and Purchasing Assistant supports the Estate administration office by maintaining records, registers and the filing system, handling correspondence, calls and visitors, and following up owner and tenant requests until they are closed. The role also covers purchasing under the LPO Procedure: sourcing suppliers and quotations, raising LPOs, tracking deliveries and sending invoices to Finance. The assistant also drives an estate vehicle to collect supplies, manages petty cash, and delivers and collects documents, mail and cheques, keeping a signed record of each handover.

Benefits

• Wide skill set: gain hands-on experience in admin, purchasing, finance and logistics in a single role.
• Procurement experience: source suppliers, compare quotations and negotiate prices under a formal LPO process.
• Finance exposure: manage petty cash, match invoices to LPOs and prepare reconciliations for Finance.
• Trusted position: take responsibility for cash, cheques, banking documents and confidential records.
• Professional standards: work to clear SOPs for record keeping, purchasing, vendors and deliveries.
• Varied workday: split time between the office and purchasing errands in an estate vehicle.
• Strong network: work closely with management, Finance, Security, suppliers, owners and tenants.
• Career growth: build a foundation for roles in procurement, office management or operations.
• Modern workplace: join a large, growing mixed-use estate on Mahé.

Job Requirements

• Completed post secondary education; a certificate in office administration, business studies or purchasing is an advantage.
• Valid Seychelles driver’s licence with a minimum of 2 years experience with a clean driving record.
• Minimum 1 year of experience in an administrative and/or purchasing role.
• Basic computer literacy (MS Word, Excel, email); familiarity with Sage or similar accounting/purchasing software is an advantage.
• Good organizational and record-keeping skills.
• Good numeracy for checking quotations, invoices and petty cash reconciliations.
• Strong communication skills in English and Creole.
• Honest, reliable and able to work independently.
• Comfortable with occasional light loading/unloading of goods.

How To Apply

Interested candidates should Sign-up or login to apply now or send your cv and cover letter to: [email protected]

Closing Date: 9th October 2026

Only shortlisted candidates will be contacted.

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.