Assistant Administrative Officer

More Information

Industry Government Organisation
Company Phone 439 7999
Contact Person Ms. Tracy Albert

ONLY SEYCHELLOIS CANDIDATES CAN APPLY FOR THIS POST

Organisation: Ministry of Social Affairs, Family and Equality

Department: Family and Equality Department

Division: Administration and Elderly and Disabled Division

Section: Administration

Post Title: Assistant Administrative Officer

Responsible to: Senior Human Resource Officer

Working Hours: 08.00am – 4.00pm.

Job Description

PURPOSE OF JOB

To ensure the effective and efficient running of the Elderly homes of the Elderly and Disabled Division and other Divisions through a range of administrative and financial functions.

FUNCTIONAL

Maintain Ledgers, inventories, fixed assets register of the department.
Maintain records of suspense accounts for Elderly Homes Unit.
Prepare request order, purchase and issue stocks, materials and other goods.
Manage budgets expenditure of the Elderly Homes and ensure financial systems are followed.
Liaise and interact with staff, suppliers and other relevant agencies.
Undertake proper filing of documents related to support service.
Prepare Store requisition and collect stationaries for the Elderly Homes Unit.
Issue resource for meetings, workshops and stationaries to the Elderly Homes Unit.
Preparing regular financial and administrative report.
Liaise with Procurement Oversight Unit (POU) for tender, procurement plan, contracts for any services render, including small procurement duties.
Perform any related duties requested.

Benefits

Salary Band: SB2-SB3

Job Requirements

Required Knowledge And Skills

Strong leadership skills
Excellent written and verbal communication
Experience with various forms of office software and equipment
Able to write reports and presentations
Good interpersonal skills
Ability to work with staff across multiple departments
Ability to work with budgets and create spreadsheets

Essential Qualifications/Experience

Certificate in General management plus 2 years relevant work experience
Ability to type a certain rate of words per minute
Understanding of Microsoft Office and/or Google Workspace
Ability to write persuasively
Prepare accurate reports

CORE BEHAVIOURAL COMPETENCIES

TEAMWORK	Fosters a sense of team spirit by establishing strong interpersonal relationships, demonstrating respect for other team members and proactively offering support. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Works collaboratively with others by seeking to understand and make best use of team members’ diverse ideas, working styles, skills and backgrounds. Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
ACCOUNTABILITY	Takes ownership of tasks and functional responsibilities. Presents oneself as a credible representative of the Corporation and demonstrates a commitment to delivering on one’s duties. Justifies decisions taken, with confidence, openness and honesty. Takes responsibility for seeing efforts through. Makes sound and fair judgment. Makes informed and accountable conclusions and decisions. Is open to feedback and uses errors or oversights as learning points.
ADAPTABILITY	Easily adjusts priorities, activities, and attitude to meet new deadlines and information and to achieve objectives. Anticipates and responds with energy, to new challenges, the unfamiliar and the urgent. Thinks of ways to make changes work, rather than resisting them. Makes suggestions for increasing the effectiveness of a changing environment. Plans ahead and has an alternative option in case things go wrong or unexpected. Keeps an open mind and shows willingness to learn new methods, procedures, and techniques that embrace change. Able to prioritize effectively and plan flexibly to be able to deal with change.
RELIABILITY	Is dependable and can be relied on in different circumstances. Gets the job well-done every time and within deadlines. Shows up to work on time. Goes the extra mile to produce expected results even in tight deadlines. Persists through difficult tasks and brings out credible results.
CONDUCT & INTERPERSONAL SKILLS	Behaves in a professional and appropriate way to set the right example in the workplace. Takes responsibility for own actions; accepts own mistakes and does not blame others for a job not well done or not done. Behaves in a manner that is accepting, respectful and inclusive of all people. Puts continuous effort into building and maintaining relationships. Accepts conflict as an opportunity to strengthen relationships. Responds willingly to requests for help and information, where possible Is honest and open-minded. Has a ‘can-do’ and ‘will-do’ attitude.

How To Apply

Interested candidate(s) are requested to Sign-up or login to apply now or Please send CV and other relevant documents to [email protected] / [email protected]

Contact: Ms. Josepha 439 7998 or Ms. Tracy 439 7999

Closing date: Tuesday 7th July 2026

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application. Otherwise, the Employer reserves the right not to consider your application for selection.