Deputy Clerk of the National Assembly 167 views

ONLY SEYCHELLOIS CANDIDATES CAN APPLY FOR THIS POSITION

PARLIAMENTARY SERVICE COMMISSION

THE NATIONAL ASSEMBLY SERVICE

Job Title: Deputy Clerk of the National Assembly

Department: Office of the Clerk | Table Office | Parliamentary Service

Reports to: The Clerk | The Speaker

Supervises: Assigned Departments

Appointment: Pursuant to S9 & S10 of the NA Administration Act 2026

Job Description

1. Job Purpose

To assist the Clerk of the National Assembly in the effective administration, management and operation of the National Assembly by providing senior-level parliamentary, procedural, legislative and administrative leadership.

The Deputy Clerk supports the Clerk in ensuring the efficient conduct of parliamentary business, the proper application of the Constitution, Standing Orders and established parliamentary practices, and the effective coordination of the National Assembly’s administrative functions.

The post holder contributes to the strategic management and institutional development of the National Assembly, promotes high standards of parliamentary service, and ensures continuity of leadership and operational effectiveness in the absence of the Clerk, when duly authorised or appointed to act.

2. Key Duties and Responsibilities

2.1 Support to the Clerk of the National Assembly

• Assist the Clerk in the discharge of the Clerk’s statutory, procedural, administrative and institutional responsibilities.
• Advise and provide professional support to the Clerk on matters relating to parliamentary procedure, legislative business and the administration of the National Assembly.
• Assist in implementing the strategic priorities, policies and administrative decisions of the National Assembly.
• Coordinate matters referred by the Clerk and ensure timely implementation of instructions and decisions.
• Review reports, submissions, memoranda and recommendations prepared by parliamentary departments for consideration by the Clerk.
• Represent the Clerk at meetings, conferences and official engagements when authorised.
• Keep the Clerk informed of significant parliamentary, administrative and operational developments.
• Undertake specific assignments delegated by the Clerk and report on their progress and outcomes

2.2 Parliamentary Procedure and Legislative Business

• Assist in overseeing the administrative and procedural arrangements for sittings of the National Assembly.
• Support the Clerk and Table Office in ensuring that parliamentary business is prepared and processed in accordance with the Constitution, Standing Orders and established parliamentary practice.
• Provide procedural guidance and advice to parliamentary officers and, where authorised, Members of the National Assembly and other relevant stakeholders.
• Assist in reviewing the procedural compliance of parliamentary documents, including Bills, Motions, Questions, amendments, petitions and Papers presented to the Assembly.
• Support the preparation and verification of the Order Paper, notices of parliamentary business and other official documents relating to proceedings.
• Assist in monitoring the progress of parliamentary business and identifying procedural or administrative issues requiring attention.
• Maintain and promote consistency in the application of parliamentary procedures and established precedents.
• Undertake or coordinate research into parliamentary procedure, comparative parliamentary practice and legislative processes.
• Assist in developing procedural guidance, internal manuals and administrative instructions for the effective conduct of parliamentary business.
• Support the preservation, accuracy and accessibility of official parliamentary records, including the Votes and Proceedings and other records of the Assembly, as applicable.

2.3 Support to the Conduct of Parliamentary Sittings

• Assist in coordinating the operational arrangements required for the efficient conduct of parliamentary sittings.
• Ensure that the relevant parliamentary offices are adequately prepared to support the conduct of business.
• Coordinate with the Table Office, Hansard or Official Report services, security personnel, ICT personnel and other relevant units on matters affecting the smooth conduct of proceedings.
• Monitor operational and procedural challenges arising during sittings and recommend appropriate corrective measures.
• Assist in ensuring that parliamentary documents, records and procedural references are available when required.
• Support the development and implementation of contingency arrangements for disruptions affecting parliamentary proceedings.
• Assist in reviewing procedures following sittings and recommending improvements to operational efficiency.

2.4 Institutional Administration and Management

• Assist the Clerk in overseeing the day-to-day administration and management of the National Assembly.
• Coordinate the work of assigned departments and administrative units in accordance with the approved organisational structure.
• Monitor the implementation of institutional policies, administrative decisions and operational plans.
• Ensure that departmental work programmes are aligned with the National Assembly’s strategic objectives.
• Review departmental reports and performance information and advise the Clerk on significant issues requiring intervention.
• Support the development, review and implementation of administrative policies, procedures and internal controls.
• Promote efficient administrative workflows, effective records management and appropriate use of institutional resources.
• Identify operational weaknesses, administrative risks and areas for institutional improvement.
• Facilitate coordination and information-sharing between parliamentary departments to minimise duplication and improve service delivery.
• Assist in ensuring business continuity and the effective delivery of essential parliamentary services.

2.5 Strategic Planning and Institutional Development

• Assist the Clerk in preparing and implementing the National Assembly’s strategic plan, annual work programmes and institutional performance objectives.
• Contribute to the development of policies and initiatives aimed at strengthening parliamentary administration and institutional effectiveness.
• Support organisational reviews, business process improvement and the modernisation of parliamentary services.
• Identify opportunities for digital transformation, automation and improved management of parliamentary information.
• Assist in developing performance indicators and monitoring frameworks for parliamentary departments.
• Coordinate or participate in institutional projects and reform initiatives as assigned.
• Monitor developments in parliamentary administration and recommend relevant good practices for adoption.
• Contribute to strengthening the independence, professionalism, accountability and institutional capacity of the parliamentary service.

2.6 Human Resources and Organisational Management

• Assist the Clerk in overseeing the effective management and deployment of human resources within the parliamentary administration.
• Monitor staffing requirements and identify capacity gaps affecting the delivery of parliamentary services.
• Contribute to the development and review of job descriptions, Schemes of Service, organisational structures and staffing proposals.
• Support the implementation of staff performance management, training, professional development and succession-planning initiatives.
• Promote a culture of professionalism, integrity, accountability, impartiality and continuous improvement.
• Assist in monitoring compliance with staff policies, codes of conduct and established administrative procedures.
• Support the fair and consistent application of human resource policies, in coordination with the responsible department.
• Provide advice to the Clerk on staffing, organisational and workplace matters within the scope of delegated responsibilities.
• Encourage effective teamwork, communication and cooperation across the parliamentary administration.

2.7 Financial, Procurement and Resource Management

• Assist the Clerk in monitoring the administrative implementation of the National Assembly’s approved budget and expenditure priorities.
• Review budget submissions and resource requirements prepared by assigned departments.
• Monitor the utilisation of financial, human, physical and technological resources within areas of responsibility.
• Support compliance with applicable financial management, procurement and internal control procedures.
• Review reports on expenditure, procurement, asset management and operational resource requirements and bring significant issues to the Clerk’s attention.
• Recommend measures to improve efficiency, value for money and the responsible use of public resources.
• Liaise with the relevant officers on budget preparation, expenditure monitoring and administrative reporting.
• Support the identification and management of financial and operational risks within the parliamentary administration.

The Deputy Clerk shall exercise financial and procurement responsibilities only within the authority formally delegated to the post holder.

2.8 Policy Development, Compliance and Risk Management

• Assist in developing, reviewing and implementing internal policies, administrative directives and operational procedures.
• Monitor compliance with applicable legislation, the Constitution, Standing Orders, institutional policies and administrative requirements within areas of responsibility.
• Identify and escalate legal, procedural, operational, financial and reputational risks affecting the National Assembly.
• Support the implementation of internal control measures and institutional risk management frameworks.
• Coordinate the preparation of reports on compliance, operational performance and risk mitigation where assigned.
• Assist in ensuring that recommendations arising from audits, reviews and internal assessments are appropriately addressed.
• Promote sound governance, transparency, accountability and ethical conduct within the parliamentary administration.
• Liaise with relevant officers and professional advisers on matters requiring specialist legal, financial, human resource or technical input.

2.9 Coordination with Parliamentary Committees and Other Offices

• Assist in coordinating administrative support for parliamentary committees in collaboration with the responsible officers.
• Monitor administrative arrangements affecting committee operations, documentation, scheduling and reporting.
• Facilitate effective coordination between committee secretariats and relevant parliamentary departments.
• Support the consistent application of administrative procedures governing committee work.
• Liaise with the Offices of the Speaker, Leader of Government Business, Leader of the Opposition and other relevant parliamentary offices on administrative and procedural matters within the Deputy Clerk’s remit.
• Promote effective communication and coordination between parliamentary offices while respecting their respective roles, responsibilities and institutional independence.
• Assist in addressing administrative difficulties affecting the timely and effective conduct of parliamentary business.

2.10 External Relations and Parliamentary Cooperation

• Represent the National Assembly at national, regional and international meetings when authorised.
• Assist in coordinating administrative and procedural matters relating to cooperation with other legislatures and parliamentary organisations.
• Support the implementation of institutional cooperation programmes, technical assistance initiatives and parliamentary capacity-building activities.
• Contribute to the exchange of knowledge and good practices in parliamentary administration.
• Liaise with relevant government institutions and external stakeholders on matters relating to parliamentary administration, as authorised.
• Assist in preparing reports, briefing notes and institutional submissions relating to parliamentary cooperation and development.

2.11 Research, Reporting and Advisory Support

• Conduct or coordinate research on parliamentary administration, legislative processes, governance and institutional management.
• Prepare reports, briefing papers, memoranda and recommendations for the Clerk.
• Analyse administrative performance information and identify emerging issues requiring management attention.
• Assist in preparing annual reports, institutional performance reports and other official submissions.
• Maintain appropriate records of administrative decisions, assignments and follow-up actions.
• Provide evidence-based recommendations to improve the quality and efficiency of parliamentary services.

2.12 Acting Responsibilities and Continuity of Service

• Perform the functions of the Clerk of the National Assembly when formally appointed or authorised to act, subject to the Constitution, applicable legislation and any relevant conditions of appointment.
• Ensure continuity in the administration and operation of the National Assembly during the Clerk’s absence.
• Assume responsibility for matters specifically delegated by the Clerk.
• Ensure the proper handover of duties, outstanding matters and decisions when acting arrangements conclude.
• Maintain appropriate communication with the Clerk, Speaker and other authorised institutional authorities on matters requiring escalation or formal direction.

3. Authority and Decision-Making

The Deputy Clerk operates under the direction of the Clerk of the National Assembly and exercises the powers and responsibilities assigned to the post by applicable law, the approved organisational structure and formal delegations of authority.

Within the scope of assigned responsibilities, the Deputy Clerk may:

• Coordinate and supervise designated parliamentary departments and administrative units.
• Issue administrative instructions to officers within the post holder’s supervisory remit.
• Review departmental submissions, reports and recommendations before referral to the Clerk.
• Make recommendations on procedural, administrative and institutional matters.
• Require progress updates on tasks and decisions falling within delegated responsibilities.
• Approve routine administrative matters within formally delegated limits.
• Escalate significant procedural, legal, financial, personnel and operational issues to the Clerk.

The Deputy Clerk shall not assume powers reserved to the Clerk, the Speaker, the Assembly or another competent authority unless such powers are lawfully delegated or conferred.

4. Key Working Relationships

The Deputy Clerk shall maintain effective working relationships with:

• Clerk of the National Assembly;
• Speaker and Office of the Speaker;
• Members of the National Assembly;
• Leader of Government Business and Leader of the Opposition;
• Directors and Heads of Department;
• Table Office and parliamentary procedural staff;
• Parliamentary committee secretariats;
• Parliamentary Legal Counsel and relevant legal advisers;
• Hansard or Official Report services;
• Parliamentary Education and Information Office;
• Human Resources, Finance, Procurement, ICT, Security and Administration;
• Government ministries, departments and agencies;
• Regional and international parliamentary institutions; and
• Other relevant institutional stakeholders.

Job Requirements

5. Qualifications and Experience

5.1 Educational Qualifications

• A recognised Bachelor’s Degree in Law, Public Administration, Political Science, Governance, Management, Public Policy or another relevant discipline.
• A postgraduate qualification in parliamentary studies, law, public administration, governance or management would be an advantage.

5.2 Professional Experience

• Substantial relevant experience in parliamentary administration, legislative services, public administration, legal services or institutional management.
• Demonstrated experience in a senior supervisory or managerial role.
• Experience in legislative procedure, policy development, organisational management or public-sector governance.
• Demonstrated ability to coordinate complex assignments, manage competing priorities and advise senior decision-makers.
• Experience in strategic planning, performance management, institutional reform or organisational development would be an advantage.

5.3 Professional Knowledge

The post holder should possess, or be capable of developing to an advanced professional standard, knowledge of:

• The Constitution of Seychelles;
• National Assembly Standing Orders and parliamentary procedure;
• Legislative processes and the passage of Bills;
• Parliamentary privileges and immunities;
• Principles of parliamentary democracy and institutional independence;
• Public-sector administration and governance;
• Strategic planning and organisational management;
• Human resource and performance management;
• Public financial management and internal controls;
• Risk management and compliance;
• Records management and information security; and
• Regional and international parliamentary practice.

6. Core Competencies

The Deputy Clerk should demonstrate the following competencies:

6.1 Parliamentary and Procedural Expertise

• Strong understanding of parliamentary procedure and legislative processes.
• Ability to interpret procedural rules and identify issues requiring authoritative determination.
• Ability to maintain consistency in the application of parliamentary practice.

6.2 Leadership and Management

• Ability to lead and coordinate teams and departments.
• Strong organisational, delegation and performance-monitoring skills.
• Ability to promote accountability and effective service delivery.

6.3 Strategic Thinking and Judgement

• Ability to analyse complex institutional issues and recommend practical solutions.
• Sound judgement in sensitive and time-critical situations.
• Ability to anticipate operational challenges and develop appropriate responses.

6.4 Communication and Interpersonal Skills

• Excellent written and oral communication.
• Ability to prepare high-quality reports, memoranda and briefing documents.
• Ability to engage professionally with Members, senior officials and external stakeholders.

6.5 Integrity and Impartiality

• High standards of integrity, confidentiality and discretion.
• Commitment to political neutrality in the discharge of official duties.
• Respect for parliamentary independence, institutional protocols and the separation of roles.

6.6 Change and Performance Management

• Ability to lead or support organisational improvement initiatives.
• Commitment to innovation, professional development and continuous improvement.
• Ability to manage competing priorities and deliver results under pressure.

7. Key Performance Indicators

Performance shall be assessed against agreed institutional and individual objectives, including:

• Timeliness and quality of support provided to the Clerk.
• Effectiveness of coordination and supervision of assigned departments.
• Efficiency and reliability of arrangements supporting parliamentary sittings.
• Accuracy and timeliness of procedural and administrative advice.
• Implementation of institutional plans, policies and management decisions.
• Effectiveness of administrative controls and risk mitigation measures.
• Quality of departmental performance monitoring and reporting.
• Progress in addressing identified administrative weaknesses and audit recommendations.
• Effectiveness of staff development and performance management within assigned areas.
• Improvements in operational efficiency, resource utilisation and service delivery.
• Quality of coordination with internal and external stakeholders.
• Compliance with applicable laws, Standing Orders, policies and delegated authority.

8. Working Conditions

The Deputy Clerk is based at the National Assembly and is required to work closely with the Clerk, senior parliamentary officers and other institutional stakeholders.

The position requires flexibility to accommodate parliamentary sittings, committee activities, official functions, urgent institutional matters and meetings outside normal working hours where necessary.

The post holder may also be required to travel locally or internationally for official assignments, parliamentary cooperation programmes and professional development activities.

9. Professional and Ethical Standards

The Deputy Clerk shall:

• Uphold the Constitution, applicable legislation, Standing Orders and the institutional integrity of the National Assembly.
• Maintain political impartiality and provide professional service to the institution irrespective of political affiliation.
• Observe strict confidentiality in handling sensitive parliamentary and administrative information.
• Exercise authority fairly, consistently and within the limits of delegated powers.
• Declare and appropriately manage actual, potential or perceived conflicts of interest.
• Promote ethical conduct, accountability, transparency and respect in the workplace.
• Safeguard public resources and institutional information.
• Comply with applicable staff regulations, administrative procedures and the National Assembly’s code of conduct.

10. General Provision

The Deputy Clerk shall perform any other duties reasonably assigned by the Clerk of the National Assembly, provided that such duties are consistent with the seniority, purpose and responsibilities of the position and with applicable legal and administrative requirements.

How To Apply

Interested candidates should Sign-up or login to apply now or

Interested candidates are invited to submit their application, including a detailed Curriculum Vitae (CV) and relevant supporting documents to:

The People and Culture Division

National Assembly of Seychelles

National Assembly Building

P. O. Box 734

Ile du Port

Alternatively, applications may be submitted via email to [email protected]

Please note:

• All shortlisted candidates will be required to provide a valid Police Character Certificate as part of the recruitment process.
• Only candidates who meet the requirements for the position will be contacted for an interview.

Closing Date: 03^rd November 2026

Join us and be a part of the team driving change at the heart of our nation’s legislative process!

For more information about the National Assembly of Seychelles, please visit our website: www.nationalassembly.sc

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.