Office Assistant 276 views

MINISTRY OF HOMELAND SECURITY AND CIVIL AFFAIRS

MARITIME SECURITY CENTRE

OFFICE ASSISTANT

Job Description

Summary of Duties

To provide high-level secretarial and administrative support to the Directors of REFLECS3 and NISCC, ensuring the efficient coordination, organization, and management of office activities and contributing to the smooth and effective functioning of both offices.

Key Responsibilities

1. Receiving and advising telephone and personal callers, interviewing them on the nature of their business, conveying answers where applicable and relaying messages in the absence of or unavailability of the Directors.
2. Answer routine correspondence.
3. Schedule engagements and appointments.
4. Ensure proper receipts and delivery of correspondence, reports, e-mail, etc.
5. Take and transcribe dictation.
6. Undertake recording and preparation of minutes of meetings.
7. Set up and maintain filing systems and other records systems as required.
8. Undertake other secretarial or special duties as requested by the Directors.

Benefits

Salary shall depend on qualifications and experience.

Job Requirements

MINIMUM QUALIFICATION AND EXPERIENCE

• Diploma in Office Management and Administration / Diploma in Secretarial Studies / Certificate in Office Management / Certificate in General Management.
• Must be computer literate.
• 3 years and above in a similar position.
• Have the ability to work effectively by organizing and implementing office procedures, providing administrative support and routine basic technical support without constant supervision.
• Have good interpersonal skills with a high level of integrity, discretion and confidentiality.
• Must be able and willing to work irregular hours.

SPECIAL REQUIREMENTS OF JOB

• Strong planning, organizational and time-management skills.
• High level of accuracy and attention to detail.
• Ability to prioritize and manage multiple tasks efficiently.
• Professional communication and interpersonal skills.
• Ability to work independently and under pressure.
• Commitment to confidentiality and ethical standards.

How to Apply?

Interested candidates should Sign-up or login to apply now or submit an application letter and detailed CV addressed to:

Ministry of Homeland Security and Civil Affairs Independence House Annex, 3rd Floor or via email: [email protected]

Closing Date: 14th August 2026.

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.