Office Assistant 752 views

Job Description

The Office Assistant keeps the Group’s office running — front-of-house, correspondence, records and day-to-day administrative support — so that coordinators and management can operate without interruption

Reports to: HR & Administration Coordinator (HRC)

Benefits

• Competitive salary package with annual progressive increments commensurate with qualifications and experience
• Company Funded training

Job Requirement

Front Office & Reception

• Welcome visitors, clients and government officials professionally, and direct them to the right person.
• Answer and route telephone calls and general enquiries promptly and courteously.
• Keep the reception and office areas tidy and presentable at all times.
• Receive, log and distribute incoming mail, deliveries and packages.

Correspondence & Records

• Draft, format and proofread routine letters, emails and memos to instruction.
• Maintain accurate, up-to-date filing — physical and digital — for contracts, correspondence and HR/administrative records.
• Track incoming and outgoing correspondence, including with government departments, embassies and clients, and flag items requiring a response.
• Handle confidential and sensitive documents (HR, contractual, financial) with discretion and in line with instruction.

Meetings & Documentation Support

• Schedule meetings and appointments for coordinators and management, and prepare the meeting room.
• Take and prepare minutes of meetings for review, and circulate once approved.
• Prepare and format documents, reports and presentation materials as requested.
• Support the Director’s Directive Tracker and other action logs by recording and following up outstanding items to closure.

Office Administration & Supplies

• Monitor and requisition office supplies and stationery, raising requests before stock runs out.
• Maintain equipment (printers, phones, office IT) and report faults promptly.
• Support procurement and payment paperwork — requisitions, invoices, receipts — checked for accuracy before submission.
• Provide general administrative support to the CSM and divisional coordinators/supervisors as directed, and escalate issues promptly.

How To Apply

Interested candidates should Sign-up or login to apply now or Submit completed application consisting of updated CV, Cover letter, Passport size photograph, certificates and references to:

The Executive Director

Executive Group of Companies

Office 06, 07- First Floor

The Service Center Building

Ile Perseverance 1, Mahe

Seychelles

Email: [email protected]

Closing date is 30th September 2026

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.