Personnel Officer 711 views

Post Title: Personnel Officer

Division: Human Resource

Job Description

Summary of Duties

• Process recruitment and staff movement procedures, including scheduling interviews, preparing employment documents, and coordinating onboarding and exit procedures.
• Compute employee benefits, including leave balances, end-of-contract benefits, and gratuity payments under supervision.
• Maintain up-to-date employee records in both hard copy and ERP systems, ensuring accuracy and confidentiality.
• Prepare standard HR letters and documentation, such as confirmations, contract renewals, transfers, and reference letters.
• Track and monitor probation periods, contract expiries, and leave entitlements, and notify relevant parties in a timely manner.
• Support the coordination of job fairs and recruitment outreach activities, assisting with logistics and documentation.
• Assist with planning and implementation of employee induction programs, and ensure relevant onboarding forms are completed and processed.
• Provide first-line response to employee queries regarding HR policies, benefits, and procedures, escalating complex cases as appropriate.
• Prepare and submit routine personnel reports for review (e.g., headcount, leave, turnover).
• Attend staff meetings and site visits as delegated, to support HR visibility.
• Ensure compliance with HR procedures, flagging discrepancies and supporting follow-ups with staff and supervisors.
• Attend meetings with external partners, such as government agencies, training institutions, and recruitment firms, to support collaboration on HR-related initiatives.
• Represent the organization on overseas missions, including recruitment trips, training programs, and official delegations, ensuring professional engagement and alignment with organizational objectives.

Job Requirements

Qualifications and Experience

• Diploma or Degree in Human Resource Management, Public Administration, or a related field.
• Minimum 2 years of experience in a personnel or HR support role.
• Basic knowledge of labor law and HR administrative procedures.

Personal Attributes and Other Skills

• Good interpersonal and communication skills
• Strong attention to detail and accuracy
• Ability to handle confidential information with discretion
• Organized and able to manage multiple tasks effectively
• Proficient in HR systems and Microsoft Office tools
• Team-oriented with a positive and professional attitude

How To Apply

Interested candidates should Sign-up or login to apply now or should forward their applications on the prescribed form (which can be downloaded from the PUC website www.puc.sc or collected at the Reception Desk at Maison De Malavois, Bois De Rose Avenue), with a covering letter including certificates and references to:

The Human Resources Manager

Public Utilities Corporation

Maison De Malavois

PO Box 174

Mahé

or via email to recruitment@puc.sc not later than: Monday 14th July 2025.

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.