Procurement Officer 448 views

The National Sports Council is looking for a competent, committed, self-motivated and enthusiastic candidate for the position of Procurement Officer.

As the Procurement Officer, you will coordinate and oversee operational procurement processes, including documentation, supplier coordination, record-keeping, and contract follow-up, to ensure the timely, transparent, and cost-effective procurement of goods, works, and services. Ensure that all procedures comply with Procurement Oversight Unit Guidelines.

Job Description

Main Duties & Responsibilities

• Receive, log and process purchase requisitions from user departments.
• Verify that requisitions are complete, authorized and supported by approved budgets.
• Assist in preparing requests for quotations, tender documents, and bidding documentation using POU-approved templates.
• Issue quotation requests and tender documents to suppliers in accordance with approved procurement methods.
• Manage supplier correspondence, clarifications and addenda under the guidance of the Senior Procurement Officer.
• Assist in organizing tender openings and evaluation meetings.
• Prepare tender opening registers, evaluation matrices and comparative schedules.
• Compile evaluation documentation and draft sections of evaluation reports for review and approval.
• Ensure confidentiality and integrity of bids and procurement information at all stages.
• Assist in preparing contracts, purchase orders and award notifications.
• Maintain procurement files, contract registers and supplier records.
• Follow up on delivery schedules, service completion and invoice submission.
• Coordinate with stores, finance and user departments to confirm receipt of goods and services.
• Maintain and update the supplier database, including registration, performance records and contact details.
• Assist in monitoring supplier performance and reporting any delivery or quality issues to the Senior Procurement Officer.
• Support disposal processes for obsolete, damaged or surplus goods in line with Regulations.
• Ensure all procurement documentation is properly filed and audit-ready.
• Assist in the preparation of monthly and quarterly procurement reports.
• Support internal and external audits by providing procurement records and documentation.
• Observe and promote ethical conduct, transparency and accountability in all procurement activities.

Benefits

Salary will depend on qualifications and experience.

Job Requirements

Minimum Requirements & Other Pre-requisite

• Diploma or Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration, Public Administration or a related field.
• At least two (2) years’ experience in procurement or administrative support, preferably in the public sector.
• Knowledge of public procurement procedures will be an advantage.

How To Apply

Interested candidates should Sign-up or login to apply now or our aim is to attract, retain and invest in best talents. If you think you have the drive and commitment to work for us, kindly submit your application letter, detailed CV, copies of relevant certificates, copies of reference letters to us by email at lucy.jean@nsc.sc or ml.lucas@nsc.sc or by post, addressed to:

Chief Executive Officer

National Sports Council

Stad Linite

The National Sports Council reserves the right to call in the best candidates for an interview.

Closing date: Friday 19th January 2026

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.