Sales Administrative Assistant 219 views

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Join Our Dynamic Sales Team!

Are you a highly organized and detail-oriented professional looking to build a career in a pivotal, fast-paced environment? Our company is seeking a dedicated Sales Administrative Assistant to become the essential support pillar for our Sales Administration Department.

In this role, you will work directly under the guidance of our Sales Administration Manager, playing a crucial part in ensuring the smooth operation of post-sale processes, from order to delivery. You will be at the heart of our sales, finance, and operations coordination, making you a key contributor to our customer satisfaction and operational success.

Job Description

Your Key Responsibilities:

• Order & Documentation Support: Assist in the accurate processing of customer orders from receipt to fulfillment. Help prepare pro-forma and final invoices, and ensure all sales documentation is complete and filed on time.
• Customer Service Excellence: Act as a supportive point of contact for post-sale client inquiries, providing timely and professional communication.
• Departmental Coordination: Work closely with the Sales Administration Manager and the Technical & Commercial Coordinator to track order progress, schedule deliveries with the storekeeper.
• Finance & Administrative Back-Office Support: Assist in managing customer payments in QuickBooks Online, help prepare monthly Statements of Account, and support weekly banking preparations. Maintain digital and physical filing systems for sales documents.
• Team Collaboration: Provide support as needed and participate in departmental tasks such as monthly inventory counting, always representing our company brands with professionalism.

Benefits

What We Offer:

• A central and supportive role in a dynamic, cross-functional team.
• Comprehensive training and professional development opportunities.
• A stable, full-time position in Providence, Mahé.
• Standard working hours: Monday to Friday, 8:30 AM to 4:30 PM.

Job Requirements

What We’re Looking For:

• A minimum of 2 years of experience in an administrative, customer service, or sales support role.
• Exceptional organizational skills and a sharp eye for detail.
• A proactive mindset with the ability to solve problems and manage multiple tasks efficiently.
• Strong verbal and written communication skills in English and French
• Proficiency in Microsoft Office. Experience with QuickBooks Online or similar accounting software is a strong advantage, but training will be provided.
• Discretion and professionalism when handling sensitive information.
• A team player who is eager to learn and contribute to a culture of active coordination and control.

How To Apply

Interested candidate(s) are requested to Sign-up or login to apply now or if you’re ready to represent the best and grow your career in a vibrant and supportive environment, we want to hear from you!

Apply Now: Please send your CV & cover letter detailing your relevant experience and why you are the perfect fit for this position to contact@tropicalstore.sc

Closing Date: 27th February 2026

Only short-listed candidates will be contacted.

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application. Otherwise, the Employer reserves the right not to consider your application for selection.