Senior Office Assistant – Diaspora Affairs Division 59 views

ONLY SEYCHELLOIS CANDIDATES CAN APPLY FOR THIS POST

ORGANISATION: Ministry of Foreign Affairs and The Diaspora

POST TITLE: Senior Office Assistant

DIVISION: Diaspora Affairs Division

RESPONSIBLE TO: Director General

Job Description

DUTIES & RESPONSIBILITIES

• Undertake typing duties.
• Document reproduction as required.
• Answering routine written correspondence.
• Carrying out filing and dispatch duties in a timely manner.
• Receiving and advising telephone and personal callers.
• Receiving and responding to e-mail correspondences.
• Taking minutes of Secretaries and Diaspora Division meeting
• Responding to public enquiries.
• Assisting Director General and the Director (Diaspora Division) with authentication of documents, updating the NOP List, Diplomatic Directory and Quarterly Report.
• Relaying messages in the absence/unavailability of Director General ( Diaspora Division) and other officers of the Division.
• Organizing the logistics of meetings, workshops and conferences organized by (Diaspora Division)
• To prepare agendas for meetings, workshops when organized by Diaspora Division.
• Undertaking other secretarial work or special duties as required from time to time and in all situations bringing to the job complete integrity, discretion and confidentiality.
• Scheduling engagements and appointments and assisting the Director General in the organization of his/her work generally.
• Carry out any related duties as may be assigned from time to time.

Benefits

Salary Band: B2 Step 6 plus SOS allowances

Job Requirements

Minimum Qualification

• Diploma in Office Management and Administration/Diploma in Secretarial Studies/Certificate in Office Management (SIM)/Certificate in General Management plus competency certificate in typing or word processing or equivalent
• Plus, a minimum of two (2) years’ experience as an Office Assistant

Other Requirements

• Must have a pleasant personality, very good telephone manners, must be courteous and confidential and be able to communicate well in English and French.
• Candidate must also be willing to work outside normal working hours when necessary.

How To Apply

Interested candidates are requested to Sign-up or login to apply now or should collect Application Form at the Reception Desk of the Ministry of Foreign Affairs and The Diaspora , Maison Queau de Quinssy, Mont Fleuri.

Application Forms can also be forwarded to email address: ps@mfa.gov.sc

Duly completed Application Forms with a passport size photograph should be addressed to: – Principal Secretary, Foreign Affairs Department, P.O. Box 656, Mont Fleuri.

CLOSING DATE: 25 December 2025

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.