Wedding Coordinator 413 views

Organisation: Creole Travel Services

Department: Reservation

Location: Orion Mall Building, Mahé

Responsible To: Manager – Groups

Job Description

Job Summary

• Responsible for coordinating the organisation of weddings for CTS clients

Duties:

1. Co-ordinate wedding requests between Creole Travel Services, tour operators and the hotels and/or other venues.
2. Co-ordinate church wedding with respective churches/priest
3. Liaise with Civil Status regarding wedding documents, date, time.
4. Ensure all required wedding documents are received in due time prior to wedding date.
5. Ensure that copies of wedding documents for French nationalities are sent to the French Embassy at least 60 days prior to wedding date.
6. Liaise with the hotel for the wedding date/time any special requirements received from the clients etc…
7. Liaise with decorator for decorations of other venues other than hotel/cap lazare.
8. Ensure that all pre-book services are booked prior to clients arrival at the hotels and/or for other venues.
9. Organise briefing session with the hotel & clients to ensure all requirements for the ceremony had been organized (ie venue, flowers, photographer, cake, wine, hairdressing, beauty services etc…
10. Input wedding file in the reservations system & liaise with Accounts/Reservation Department for the payment.
11. Whenever possible attend weddings at respective hotels.
12. Ensure that wedding certificate are processed and given to the clients prior to their departure (especially clients getting married on Praslin/La Digue) as well as photos/cds
13. Maximise sale of the Cap Lazare as a Wedding package.
14. Develop, promote and market attractive wedding packages, upsell services when liaising with tour operators & clients when they are in destination.
15. Update wedding on the website. Work on new wedding packages and constantly revamp the services offered.
16. Liaise closely with Rates & Contracting Department for wedding rates
17. Compile wedding statistics and prepare periodic report. Liaise with PR & Marketing Dept on a weddings / honeymoons brochure for proper marketing purposes.
18. Source out wedding trade fairs and other related shows and forward recommendation.
19. Any other related duties that may be assigned

Job Requirements

EDUCATION (KNOWLEDGE):

Degree in Tourism

TRAINING (SKILLS):

• Good knowledge of the Seychelles Products
• Computing Skills
• Good Public Relations skills
• Event organization skills
• Research skills
• Good knowledge of the destination in all its aspects
• Knowledge of the different markets
• Good communication and interpersonal skills
• Fluent in English and French

EXPERIENCE:

Preferably a minimum one year related working experience

PERSONAL CHARACTERISTICS:

• Dynamic and able to work under pressure
• Good team spirit
• Punctual/reliable
• Creative and flexible
• Pleasant
• Dynamic
• Must be proactive and a team player

WORKING HOURS

42 hours per week with two days off per week

SPECIAL WORKING CONDITIONS

Can be requested to work outside normal working hours and days

How To Apply

Interested candidate(s) are requested to Sign-up or login to apply now or forward your CV, Certificates and References to:

Human Resource Department

Creole Travel Services

Orion Building, PO Box 611

Victoria, Mahe Seychelles

Email: hrmanager@creoletravelservices.com

Closing Date: 19th May 2025

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.