Storekeeper 83 views

ONLY SEYCHELLOIS CANDIDATES CAN APPLY FOR THIS POST

Job Description

KEY PERFORMANCE AREAS

The Storekeeper is responsible for all store operations activities including shipping and receiving, deliveries, coordinating stock, documenting stores transactions, maintaining records, and overseeing storage of surplus inventory and property for the Hotel.

DUTIES AND RESPONSIBILITIES:

• Orders
  • Prepare purchase orders to an ideal stock for all central store, bar and stationary stocks for the hotel within company and financial guidelines
  • Responsible for follow up on orders placed and providing updates to departments affected
• Goods receiving
  • Present for receiving of all goods and ensuring correct practice is carried out
  • Check all goods received against the purchase order
  • Ensure transportation to relevant departments runs smoothly, liaising with department heads responsible for goods delivered
  • Ensure efficient stock rotation (FIFO – first in, first out) based on goods expiry dates
  • Enter details of received delivery slips, requisitions and invoices into relevant stock sheets pertaining to all stock received
  • Ensure that all discrepancies are reported to the relevant HOD, Purchase Manager and the accounts department.
  • Follow up with supplier on all stock received discrepancies
  • Record cost variations on relevant stock sheets
• Issues / Stock Control / Management
  • Ensure that ideal stock levels are defined and maintained (in liaison with the HODs)
  • Create orders according to the ideal stock levels
  • Advise HODs on stock and low volumes
  • Distribute supplies from stock
  • Maintain stock records on relevant software packages
  • Prepare daily, weekly and monthly stock inventories
  • Arrange disposal of expired assets and obsolete stock in conjunction with relevant HODs
  • Control issues through requisitions and manage through the relevant HOD on correct usage
  • Responsible for compiling discrepancy reports and liaise with accounts in this regard
  • Ensure that all procedures relating to stock are adhered to at all times
• Store & Cold rooms
  • Ensure that the store rooms are always clean and free from hazardous waste, such as boxes, spoilt goods etc.
  • Ensure that the hygiene standards in the stores are up to standard
  • Ensure that cold room temperatures are checked twice a day, and should there be any variances, this be reported immediately to the Chief Engineer
  • Ensure that store rooms are secure at all times and locked when not in use
  • Report any stock losses immediately to the relevant HOD
  • Ensure that stock is packed in accordance to stock groups, and stock sheets
  • Ensure that stock received in the store room is clearly marked with expiry dates and that the HOD is advised of any future potential losses due to expiry
• Stock Take Management
  • Advise and plan stock takes with HODs and time schedules per department and according to the required time schedule
  • Be present during all stock takes
  • Count and record the number of items in stores and outlets during stocktaking
  • Report consumptions on stock taking
  • Ensure that all procedures relating to stock are adhered to at all times
  • Report to the relevant HOD on loss of -, theft of -, and misuse of stock when brought to your attention
  • Prepare reports on adjustments to inventories, spoilt or damaged stock
• Transit of hotel stocks
  • Maintain stock records using computerised systems
  • Remain updated with shipping schedules and changes
  • Liaise with Purchase Manager to stay updated with local transit of stocks, dates etc.
  • Responsible for checking of purchase order
• General office duties
  • Assist with office duties and other related tasks when required to do so by your superior
  • Assist the Purchase Manager in the preparation of cost data for preparation of operating budgets
  • Support and comply with all health, safety and quality standards, policies and procedures of the Company
  • Ensure care is taken of all Company assets within your responsibility and operating environment and any breakages or theft are recorded and reported to the relevant HOD
  • Monitor cleanliness and hygiene at all times in all areas of the housekeeping department and surrounds. This must be maintained in accordance with set standards and the laws of Hygiene and Safety set by the Seychelles Ministry of Health.
  • You will furthermore be expected to perform any other task reasonably falling within your capabilities as Storekeeper and as instructed by your superior from time to time

Benefits

• Same shall be discussed upon interview.

Job Requirements

SKILLS, ATTRIBUTES AND QUALIFICATIONS (list specific minimum requirements to satisfactorily perform this position):

• Knowledge of hotel stock/purchasing/ordering policy and procedure
• Understand export / import principals and procedures of the specific countries
• At least 5 years previous stock management and procurement knowledge and experience
• Knowledge of storing stocks such as perishable items, fresh herbs, and chemicals
• General accounts knowledge
• Attention to detail and accurate/through in workings
• Computer literate on Microsoft Office products
• Motivated, self-driven and ability to work independently
• Good communication skills, oral, verbal and written
• Professional, well presented and has high work standards and ethics

How to Apply?

Interested candidates should Sign-up or login to apply now or please send all application letters and CV to [email protected]

Closing Date: 20th November 2026

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.