Accommodation Coordinator 309 views

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UCPS is a leading company committed to excellence in the Construction Industry. We are dedicated to fostering an inclusive and supportive workplace culture where every employee can thrive. As we continue to grow, we are seeking for dynamic and experienced individuals to join our team.

Job Description

Position Summary

The Accommodation Coordinator is responsible for preparing, managing, and maintaining staff accommodation facilities to support the onboarding process and ongoing staff welfare. This role ensures that all rooms, beds, mattresses, and related items are properly prepared, labelled, allocated, monitored, and recorded. The coordinator maintains an accurate and up-to-date inventory, reports maintenance needs, and supports the HR Department with live accommodation data and weekly reports and works closely with the Property Manager on new accommodation locations and improvements..

Key Responsibilities

1. Staff Onboarding & Accommodation Preparation

• Prepare accommodation rooms for new staff as part of the onboarding process.
• Ensure all rooms are fully equipped with required items (beds, mattresses, linens, furniture, appliances, etc.).
• Label all items and rooms accurately for traceability and accountability.
• Maintain a live interactive onboarding tableshowing real-time accommodation status and room readiness.

2. Staff Allocation & Room Management

• Allocate rooms to new and existing staff in accordance with HR policies.
• Maintain up-to-date records of all staff allocations.
• Monitor room occupancy, availability, and upcoming vacancies.
• Manage reallocation, renewals, and changes in staff housing assignments.

3. Inventory & Asset Control

• Maintain a detailed inventory of all accommodation items (beds, mattresses, furniture, appliances, etc.).
• Track stock levels and identify items requiring replacement or renewal.
• Conduct periodic room and item audits to ensure all assets are accounted for.

4. Maintenance Monitoring & Reporting

• Conduct regular inspections of rooms and shared areas.
• Report any maintenance concerns or repair needs directly to the Maintenance Manager.
• Follow up on maintenance requests to ensure timely completion.
• Submit weekly reports covering maintenance issues, room conditions, allocations, and inventory updates.

5. Item Requests & Procurement Support

• Handle internal requests for items related to staff accommodation.
• Coordinate with Procurement/Stores for issuance or purchase of required items.
• Ensure replacement items are accurately documented and updated in the inventory system.

6. Administration & Reporting

• Provide weekly and monthly accommodation reports to the HR Department.
• Maintain digital and physical records in an organized and accessible system.
• Support audits, compliance checks, and HR reporting requirements.

Benefits

Remuneration and benefits will depend on qualifications and experience.

Job Requirements

Skills & Competencies

• Strong organizational and record-keeping skills
• Ability to maintain accurate data and live tracking tools (Excel, Sheets, or HR systems)
• Good communication and coordination skills
• Ability to work independently and manage multiple tasks
• Knowledge of basic maintenance issues (advantage)

How To Apply

Interested candidates should Sign-up or login to apply now or should submit their resume and cover letter to [email protected] or contact 4386000 for more information. Please indicate the position you are applying for in the subject line.

Tel: +248 4386000

UCPS is an equal-opportunity employer committed to diversity and inclusion in the workplace. We encourage all qualified individuals to apply, regardless of race, colour, religion, gender, gender identity, sexual orientation, national origin, disability, or age.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.