Accountant 368 views

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Post Title: Accountant

Section: Accounts Unit

Reports To: Chief Executive Officer

Responsible For: Administrative Assistant

Job Description

Job Purpose:

To manage, coordinate, and monitor APDAR’s financial operations including accounts payable, payroll administration, procurement-related payments, overseas transactions, annual budget preparation, financial reporting, and internal financial controls in compliance with Government financial regulations, procurement procedures, and organisational requirements.

To support the effective financial management of APDAR by ensuring timely processing of salaries, wages, allowances, consultant and service agreement payments, overseas procurement transactions, travel-related payments, supplier settlements, accurate financial reporting, and coordinated annual budget preparation.

Key Outputs:

• Salaries, wages, allowances, consultant contracts, service agreements, and casual worker payments processed accurately and within established timelines;
• Local and overseas supplier payments processed in compliance with financial and procurement procedures;
• Overseas travel claims and subsistence allowances verified and processed timely;
• Annual APDAR budget estimates prepared, coordinated, and submitted within established timelines;
• Financial records, reconciliations, and payment documentation maintained accurately and securely;
• Budget monitoring and expenditure tracking reports prepared and submitted timely;
• Treasury, bank, payroll, and supplier reconciliations completed within required timelines;
• Compliance with Government financial regulations, procurement procedures, and audit requirements ensured;
• Financial reports, cash flow projections, and expenditure analyses generated accurately;
• Financial risks, irregularities, and variances identified and reported to Management.

Key Functions

1. Processing and monitoring payments to local and overseas suppliers for goods and services rendered;
2. Verifying invoices, quotations, purchase orders, contracts, and supporting documentation prior to payment processing;
3. Processing salaries, wages, overtime, allowances, service agreement payments, consultant contracts, and casual worker payments;
4. Verifying and processing overseas travel claims, subsistence allowances, and other staff-related entitlements in accordance with applicable policies and procedures;
5. Assisting in the preparation, coordination, consolidation, and monitoring of APDAR’s annual budget estimates and financial forecasts;
6. Liaising with Programme Managers and Heads of Sections during the budget preparation process to ensure accurate costing and budget submissions;
7. Monitoring expenditure against approved budget allocations and highlighting variances or funding gaps to Management;
8. Ensuring expenditures are charged to the correct budget lines and approved in accordance with delegated authority;
9. Maintaining accurate accounts payable, payroll, and financial records and ensuring proper filing systems;
10. Preparing payment schedules and ensuring payments are processed within established timelines;
11. Monitoring procurement-related expenditures and commitments against approved budgets;
12. Assisting in the monitoring of cash flow requirements and preparation of cash outflow projections;
13. Conducting Treasury, bank, payroll, and supplier reconciliations within established timelines;
14. Implementing and maintaining internal financial controls to minimize fraud, duplication, wastage, and errors;
15. Ensuring compliance with Government financial regulations, procurement procedures, audit requirements, and internal policies;
16. Monitoring financial transactions for irregularities and reporting concerns to Management;
17. Preparing financial reports, payroll summaries, expenditure statements, variance analyses, and other financial documentation as required;
18. Supporting internal and external audits by providing financial data, reports, and supporting documentation;
19. Liaising with suppliers, consultants, banks, Government agencies, and relevant departments on financial and payment-related matters;
20. Maintaining accurate supplier, consultant, and banking information records;
21. Participating in meetings and contributing to financial planning, budgeting, and decision-making processes.

Benefits

Salary Band: B4 – B5

Job Requirements

Person Specification

• Qualification
  • Degree in Accounting, Finance, Business Administration, or related field from a recognised institution with at least three (3) years relevant experience; or
  • ACCA Diploma in Accounting and Business with at least five (5) years relevant experience; or
  • Diploma in Business Studies together with AAT Level 4 and at least seven (7) years relevant experience
• Experience
  • Minimum of three (3) to seven (7) years relevant experience in accounting, finance, payroll administration, budgeting, or procurement-related financial management
  • Experience in Government Ministries, Departments, Agencies, or public sector financial systems will be an advantage
  • Experience in handling overseas payments, payroll processing, consultant contracts, procurement transactions, and budget preparation would be an asset

Competences

• Technical
  • Knowledge of Government financial regulations and procurement procedures
  • Payroll administration and personnel payment processing
  • Financial reporting and budget preparation
  • Budget monitoring and expenditure analysis
  • Treasury, bank, payroll, and supplier reconciliation processes
  • Accounts payable and procurement financial oversight
  • Cash flow monitoring and expenditure tracking
  • Information Technology and accounting systems
  • Report writing and financial data analysis
  • Internal control and audit compliance
• Behavioural
  • Effective communication
  • Interpersonal skills
  • Confidentiality and professionalism
  • Organisational and planning skills
  • Analytical and problem-solving ability
  • Ability to work under pressure and meet deadlines
  • Teamwork and collaboration
  • Accountability and result orientation
  • Integrity and ethical conduct

How To Apply

Interested candidates should Sign-up or login to apply now or candidates are invited to submit a completed Employment Application Form, curriculum vitae, and certificates to APDAR, Ex-CID Building, Mont Fleuri, or via email to [email protected]

The closing date for applications is 14 July 2026.

Download Application Form Here

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.