Archiving Assistant 666 views

1 Post

Are you a responsible, self- motivated and reliable person? We are seeking to fill the above vacant position within the bank.

Job Description

Manage the Bank’s records and archived documents, the position will also see to the general record keeping duties and collating information for access to information requests. In so doing:

• Store, arrange, index and classify records and files.
• Facilitate the development of filing systems, and maintain these to meet administrative, legal and financial requirements;
• Ensure the implementation of the retention and disposal schedules.
• Receive, classify and assign all manual applications received from the Bank’s Officers determining the internal distribution based on document contents.
• Open files for all applicants and undertakes filing and keeps records of all correspondence in applicant’s files, Bring up files for review.
• Provide officers concerned with files as and when requested, and monitor file movement.
• Maintain and ensure proper records of file movements.
• Undertake filing and indexing of letters, reports and other documents.
• Open new files as and when necessary and submit reports on the exact number and name of files with any Bank Officer, including their reference number and status.
• Dispatch of letters on file to officers concerned;
• Maintain and update the filing system, as well as archive records including confidential or restricted information;
• Maintain and update a database of all records including archived data;
• Provide direct support regarding general administration and document management;
• Respond to inquiries and requests, and search for information and documents as specified by staff

Job Requirements

Qualifications/Experience

• Certificate in Office Management plus 3 years relevant work experience in archiving and record management

Competencies

• God eye for details
• Good customer service skills
• Attention to detail
• Knowledge in records management

How to Apply?

Interested candidates should Sign-up or login to apply now or should collect an Application Form at the Reception Desk of the Bank or download the application form.

Click here to download the application form

The following should accompany the application:

• Letter of application with a copy of passport sized photograph
• Completed application form and copy of ID card
• Curriculum Vitae
• Copies of certificates and references
• Police character certificate

The above should be addressed to:

Manager Human Resources

Development Bank of Seychelles

Independence Avenue

PO Box 217

Victoria

Or email: hrm@dbs.sc

Closing Date: 12th January 2026

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.