Back Office Assistant 519 views

Job Description

Energy Solutions Seychelles (ESS) is a locally based company specialising in renewable energy and energy efficiency solutions across the Seychelles.

ESS is seeking a reliable and well-organised Back Office Assistant to support the Director and the smooth day-to-day running of our operations. The successful candidate will handle administrative and back-office functions and will also step into front-of-office duties during the absence of the full-time Secretary.

Key Responsibilities

Back Office Duties

• Provide direct administrative support to the Director, including preparing correspondence, reports, and presentations
• Maintain accurate filing systems, records, and databases (both physical and electronic)
• Assist with data entry and general record keeping
• Liaise with the Accounts department, passing on invoices, receipts, and supporting documents as required
• Coordinate scheduling, appointments, and meeting arrangements for the Director
• Prepare and follow up on quotations, purchase orders, and supplier correspondence
• Monitor office supplies and place orders as required
• Assist with document preparation for tenders, licences, and regulatory submissions
• Handle confidential information with discretion at all time

Front Office Duties (in the absence of the Secretary)

• Welcome and assist visitors and clients in a professional manner
• Answer, screen, and direct incoming telephone calls and emails
• Receive and dispatch mail, deliveries, and courier packages
• Manage the reception area and general customer enquiries
• Take messages and relay them accurately and promptly

Benefits

• Salary of SCR 12,000 – 15,000 per month, depending on qualifications and experience
• Monday to Friday only
• Supportive family team environment
• Opportunity for growth within the company

Job Requirements

Qualifications and Experience

• Certificate or diploma in Business Administration, Office Management, or a related field
• Minimum 2 years’ experience in an administrative or office support role
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills in English (Creole and/or French an advantage)
• Strong organisational skills with attention to detail
• Ability to multitask and work independently with minimal supervision
• Professional presentation and a courteous, customer-focused attitude
• A valid driver’s license (manual transmission) would be an advantage

How To Apply

Interested candidates should Sign-up or login to apply now or candidates should submit a CV and cover letter to [email protected] by 31st July 2026.

Energy Solutions Seychelles is an equal opportunity employer

Only shortlisted candidates will be contacted.

Employer reserves the right not to consider your application for selection.

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application. Otherwise, the Employer reserves the right not to consider your application for selection.