HR & Administration Coordinator (HRC) 610 views

Job Description

The HR & Administration Coordinator (HRC) delivers efficient, compliant human-resource management and administrative support across all operating divisions. The role is the central point for recruitment, employee relations, records and compliance, and day-to-day office administration

Reports to: Contract & Service Delivery Manager (CSM)

KEY RESPONSIBILITIES

Human Resources

• Manage end-to-end recruitment — drafting job descriptions, advertising, screening, coordinating interviews and issuing offers.
• Maintain accurate, current employee records in line with the Employment Act.
• Coordinate onboarding and induction across the divisions
• Administer leave
• Apply and monitor the company’s HR policies consistently across divisions.
• Run the annual performance-appraisal cycle and support training and development.
• Own the HR function proactively, bringing initiatives forward.

Employee Relations & Representation

• Represent the company before any competent authorities regarding employment matters
• Manage grievances, disciplinary processes through to resolution, within policy and Employment Act.
• Prepare and hold accurate case records, final-dues computations and correspondence.
• Handle confidential and personal information correctly, keeping restricted records restricted.

Payroll & Statutory Submissions

• Prepare monthly payroll
• Reconcile payroll monthly and evidence any corrections on both sides.
• Liaise with the CSM on salary adjustments, increments and corrections.

Administration & Office Management

• Manage general office administration Supervising the office assistant and operation assistant
• Coordinate meetings,
• Administer rent, leases and related notices, actioning them by their due dates.
• Manage telephone, internet, utilities and office supplies within approved budgets.

Compliance & Governance

• Ensure HR and administrative practice complies with Seychelles legislation
• Keep business licenses, permits, statutory registrations and insurance current,
• Support the maintenance of governance documentation, policies and procedures.

 Environment, Health & Safety (EHS) Lead

• Serve as the company’s EHS Lead across all divisions.
• Maintain EHS policies, risk assessments and safety records.
• Coordinate incident reporting and investigation, and first-aid and fire-safety provisions.
• Run safety inductions, inspections and awareness across sites.
• Ensure compliance with occupational health and safety legislation, and report EHS performance to management.

Manage Direct reports

Effective management of direct reports (Office Assistant/ Operation Assistant)

Benefits

• Competitive salary package with annual progressive increments commensurate with qualifications and experience
• Clear pathway to promotion supported by both internally and externally company funded training

Job Requirements

• Advanced Certificate or Diploma in Human Resource Management, Business Administration or a related field.
• At least Five years in an HR, administration or office-management role.
• Sound knowledge of Seychelles employment law and HR practice.
• Confidence to represent the company before employment authorities
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

How To Apply

Interested candidates should Sign-up or login to apply now or Submit completed application consisting of updated CV, Cover letter, Passport size photograph, certificates and references to:

The Executive Director

Executive Group of Companies

Office 06, 07- First Floor

The Service Center Building

Ile Perseverance 1, Mahe

Seychelles

Email: [email protected]

Closing date is 30th September 2026

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.