HR & Administration Coordinator 266 views

ONLY SEYCHELLOIS CANDIDATES CAN APPLY FOR THIS POST

Post Title: HR & Administration Coordinator

Location: Roche Caiman, Mahé, Seychelles

Reports To: Estate Manager

Seafront Estate (“Seafront”) is a large, mixed-use development located in Roche Caiman, Mahé. Scheduled for completion by 2026, this project will feature:

• 68 branded residences
• A relatively large commercial center with conferencing center (Seafront Security/Melia Security Team)
• A boutique private healthcare facility
• Pay Parking

Job Description

POSITION PURPOSE

The HR & Administration Coordinator will provide administrative, human resources, and operational support to the Estate Manager, assisting with the day-to-day management of Seafront Estate. The role encompasses coordinating HR processes, maintaining accurate records, supporting owner and tenant services, and ensuring the smooth administration of estate operations. The successful candidate will be highly organized, proactive, professional, and capable of managing multiple responsibilities in a dynamic environment.

This role supports the Estate Manager in the daily operation of Seafront Estate. Responsibilities include recruitment and onboarding, HR administration, Seychelles Government employment processes, owner and tenant administration, record keeping, invoicing, billing, reporting, meeting coordination, supplier liaison, procurement support, and general office administration.

KEY RESPONSIBILITIES

• Human Resources Responsibilities
  • Coordinate recruitment, onboarding, employee inductions, and offboarding processes.
  • Maintain employee records, contracts, leave records, and HR documentation.
  • Administer leave, attendance, and HR information systems (HRMS).
  • Assist with payroll preparation, timesheet management, and HR reporting.
  • Coordinate Seychelles Government employment processes, permits, and statutory
    documentation.
  • Support implementation of HR policies, procedures, and compliance with employment
    regulations.
  • Maintain strict confidentiality and professionalism in handling HR matters.
• Administrative & Estate Operations Responsibilities
  • Provide administrative and operational support to the Estate Manager.
  • Manage daily estate administration, including communications with owners, tenants, suppliers,
    and stakeholders.
  • Maintain accurate records, databases, filing systems, and document control processes.
  • Support owner and tenant administration: correspondence, invoicing, billing, and contact
    database management.
  • Prepare reports, presentations, meeting agendas, minutes, and business correspondence.
  • Coordinate meetings, schedules, and follow-up on action items.
  • Assist with procurement, supplier coordination, and general office operations.
  • Support estate projects, operational initiatives, and implementation of estate policies and SOPs.
  • Ensure professional, efficient, and customer-focused administrative support

Benefits

• Professional growth and development opportunities
• Exposure to HR, estate operations, and property management
• Dynamic working environment within a landmark mixed-use development
• Opportunity to contribute to the successful launch and operation of Seafront Estate

Job Requirements

REQUIREMENTS

• Diploma or Degree in Human Resources, Business Administration, Management, or related field.
• Minimum 3 years’ experience in administration, HR, or office coordination.
• Experience with Seychelles Government processes and employment compliance.
• Familiarity with HRM systems and digital record management platforms.
• Experience with invoicing, billing, record keeping, and general office administration.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional, detail-oriented, and open to learning new systems and processes.
• Experience in property management, hospitality, real estate, construction, or mixed-use developments is an advantage.

EXPERIENCES

• Background in property management, hospitality, real estate, construction, or mixed-use developments.

COMPETENCIES

• Organization and Time Management
• Attention to Detail
• Communication Skills
• Interpersonal Skills
• Problem Solving
• Decision Making
• Customer Service Orientation
• Confidentiality and Discretion
• Teamwork and Collaboration
• Adaptability and Flexibility
• Technical Proficiency
• Project Coordination
• Administrative Management
• Professionalism
• Compliance and Accountability
• Planning and Prioritization
• Record Management
• Stakeholder Management
• Initiative and Proactiveness

How To Apply

Interested candidates should Sign-up or login to apply now or should send their cv to [email protected]

Closing Date: 30th June 2026

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.