Payroll Manager 94 views

ONLY SEYCHELLOIS CANDIDATES CAN APPLY FOR THIS POST

Here it is!

We are hiring the following positions, for Laila – A Tribute Portfolia Resort based at Anse Royale, Seychelles.  Join our growing family and embark on a journey with an endless potential of exploration in diverse harmony within our natural paradise while experiencing an authentic Island spirit.

Position: Payroll Manager

Department: Finance

Reports to: Assistant Director of Finance

Job Description

Summary

Primary responsibility is to maintain the hotel’s payroll system in order to ensure timely payment of wages according to the Hotel policies and procedures and all applicable federal, state, and local taxes laws.

People Functions

• Maintain harmonious and professional relationships with co-workers, supervisors and all departments.
• Conduct self in a professional manner at all times and maintain strict confidentiality of all payroll information.
• Reconcile paycheck discrepancies with Department Heads or individual employees.
• Review employee status changes and PSA requests with the Human Resources Department to ensure accurate data entry.
• Assist the Human Resources Department in maintaining vacation accruals.
• Reconcile Banquet and F&B outlet tips and service charges with the Income Auditor on pay period basis.
• Assist the Human Resources Department with employee pay requests, employment verification forms and similar requests.
• Assist in other areas of the accounting office as needed.

Product Functions

• Input data from all PSAs into payroll system only after proper approvals.
• Review, verify and process payroll data for preparation of cheques.
• Review reports on outside payroll service and bring any discrepancies to the attention of the Assistant Director of Finance immediately.
• Prepare payroll check for distribution to department heads.
• Conduct payroll audits on each department at least once per year and review any discrepancies from these audits.
• Maintain and file all bi-weekly payroll documentation.
• Prepare cheque requests when necessary for employee deductions or balances for transferred employees.
• Assist in month end process, accruals and payroll journals.
• Complete Unemployment Claim paperwork.
• File/complete garnishment in accordance to local laws.
• Prepare and assist in special audits (Workers Compensation, Labour Compliance, etc).
• Prepare requested reports for Finance and Human Resources departments.
• Ensure payroll register has been reviewed and approved (signed evidence on final page of payroll register) by the Director of Finance or Assistant Director of Finance prior to distribution of payroll funds.
• Ensure all hash totals are balanced back to manual batches or the electronic time and attendance batches that were sent to the processing company and this reconciliation is signed off by either the Assistant Director of Finance or Director of Finance.
• Ensure labour law compliance as it pertains to overtime, compensation and job classification (exempt/non-exempt) and maintain file on documentation from the hotel attorney specifying applicable local, state or federal legislation that applies to the treatment, recording, and distribution of service charges and gratuities, where appropriate
• Where applicable, bi-annually, a labour law audit is conducted by a third-party consultant and documentation of the audits with findings as well as action plans to resolve any discrepancies is maintained by Human Resources.
• Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance or immediate Supervisor.

Profit Functions

• Review and verify payroll data to ensure correct payments are made.
• Monitor employee data to ensure duplicate or incorrect payments are not processed and follow up with the Assistant Director of Finance if money needs to be returned.
• Prepare labour and productivity reports for discussion with Department Heads and Assistant Director of Finance.
• Ensure payroll taxes are collected, remitted and filed accurately and timely.

Job Requirements

Education

• College education or equivalent experience

Experience

• Minimum one to two years experience in related position
• Prior Accounting and ADP knowledge is a plus.

KEY BEHAVIOURAL COMPETENCIES

• Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings
• High degree of professional integrity
• Apply an ethical approach to the outcome of situations
• Proactively implement a structured process of collecting and analyzing data to ensure timely processing
• Understand consequences to all decisions and use all information available to ensure favorable results
• Serve as a role model for others by demonstrating appropriate business conduct and ethical principles
• Continuously seek to improve/develop the performance of others and continuously strive to improve his/her own performance
• Strong interpersonal and relationship building skills to work with peers, superiors and clients.
• Work in a safe, prudent and organized manner

TECHNICAL SKILLS AND KNOWLEDGE

• Require a working technical knowledge of generally accepted accounting principles and Internal Controls, Policies and Procedures as it relates to Payroll. Working knowledge is generally learned on the job or through a series of professional certifications.
• Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software
• Knowledge of Bayan payroll system.
• Experience of at least three years in the position in Hospitality Industry.

How to Apply?

Interested candidates should Sign-up or login to apply now or send your updated CV, photo and certificates to [email protected]

Closing date: 5th December 2026

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.