Private Secretary 152 views

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Are you a professional, searching for a challenging and rewarding career?

Planning Authority currently seeks to recruit a highly competent, hardworking and dedicated professional for the following position.

Private Secretary

Job Description

Job Summary

Undertake secretarial duties, receiving and assisting in the organization of the CEO’s daily and execution of the administrative functions of the CEO’s office. Maintain excellent public relations with the public and internal customer Division/Section.

Duties and Responsibilities

• Plan, organize, prioritize and efficiently manage the complex and diverse secretarial, clerical and administrative activities within the Chief Executive Officer’s office;
• Answer routine correspondence, transcribe dictation, prepare complex reports;
• Maintain and update the CEO’s calendar of activities, schedule appointments, meetings and other engagements, including local and international duty travel;
• Conduct interviews with members of the public and provide assistance where applicable
• Exercise independent judgement and discretion by referring complex cases to other appropriate officers in the absence of the CEO;
• Maintain records of correspondence and files;
• Prepare and circulate agendas, expedite and follow up on Minutes of Meetings
• Respond courteously to inquiries, provide information to other staff.
• Maintain excellent public relations with the public
• Perform any other cognate duties as may be assigned.

Benefits

Salary package will be offered, commensurate with relevant qualifications and work experience

Job Requirements

Qualifications And Experience:

• Diploma/Certificate in Secretarial/Clerical Studies or equivalent PLUS 2 years relevant work experience
  OR a minimum of 3 years satisfactory work experience as a Senior Office at SB3-SB4.
• At this level the post holder will be required to have basic knowledge of the function of their respective
  employing organization.

How To Apply

Interested candidates should Sign-up or login to apply now or your letter of application attached with completed application form, Curriculum Vitae (CV), educational certificates and references should be forwarded to the Director of Human Resource and Administration, Planning Authority, 1st floor, Independence House Annex, Victoria OR to e-mail address magali.jumaille@mlh.gov.sc by Friday 13th February 2026.

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.  Otherwise, the Employer reserves the right not to consider your application for selection.