Private Secretary 337 views

MINISTRY OF HOMELAND AND SECURITY AFFAIRS

Private Secretary

Job Description

Summary of Duties

To provide high-level secretarial and administrative support to the Principal Secretary by ensuring the efficient organization, coordination and management of office activities.

Key Responsibilities

• Provide advanced clerical and secretarial support to the Principal Secretary with minimal supervision.
• Draft and prepare correspondence, reports and official documents.
• Manage records, files and office information systems.
• Screen and direct telephone calls, handle enquiries and conduct interviews with members of the public.
• Arrange meetings, appointments and official travel.
• Interpret information, resolve routine administrative issues and provide guidance on procedures.
• Supervise, train and monitor junior staff when required.
• Exercise discretion, confidentiality and independent judgment in all assigned duties.
• Perform other related duties as assigned by senior management.

Benefits

Salary shall depend on qualifications and experience.

Job Requirements

Special Requirements

• Strong planning, organizational and time-management skills.
• High level of accuracy and attention to detail.
• Ability to prioritize and manage multiple tasks efficiently.
• Professional communication and interpersonal skills.
• Ability to work independently and under pressure.
• Commitment to confidentiality and ethical standards.

Minimum Qualification and Experience

• At least three (3) years’ satisfactory experience as a Senior Office Assistant.
• Basic knowledge of the functions and operations of the employing organization.

How to Apply?

Interested candidates should Sign-up or login to apply now or submit an application letter and detailed CV addressed to:

Ministry of Homeland Security and Civil Affairs Independence House Annex, 3rd Floor or via email: mhscahr@gov.sc .

Closing Date: 9th March 2026.

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.