Board Secretary 399 views

Position Title: Board Secretary

Reports to: Group Company Secretary

Job Description

Position Purpose

The Board Secretary provides comprehensive administrative and secretarial support to the Group Company Secretary, Board of Directors ensuring the effective coordination of meetings, preparation of Board documentation and maintenance of accurate corporate records.

The role supports sound corporate governance by facilitating the timely distribution of meeting materials, preparing accurate minutes and maintaining confidential Board records.

Key Responsibilities

Board Meeting Coordination

• Coordinate Board and Board meeting schedules in consultation with the Group Company Secretary.
• Arrange meeting invitations, confirm attendance and coordinate meeting logistics.
• Provide administrative support to Directors before, during and after Board meetings.

Board Administration

• Prepare meeting agendas in consultation with the Group Company Secretary and Chairperson.
• Compile and distribute Board packs and supporting documentation within agreed timelines.
• Maintain Board calendars, annual meeting schedules and governance timetables.
• Ensure all meeting documentation is complete, accurate and confidential.

Minute Taking & Action Management

• Attend Board meetings as required.
• Prepare accurate and professional minutes that clearly capture discussions, resolutions and action items.
• Circulate draft minutes for review and issue approved minutes within established timeframes.
• Maintain action registers and monitor the follow-up of Board decisions where required.

Records Management

• Maintain secure and organised Board records, registers and meeting files.
• Ensure Board documentation is appropriately stored in both electronic and physical filing systems.
• Safeguard confidential corporate information and ensure records are maintained in accordance with governance and document retention requirements.

Administrative Support

• Provide administrative assistance to the Group Company Secretary and Board of Directors.
• Draft routine correspondence and coordinate Board-related communications.
• Assist with governance documentation and other corporate administrative activities as required.

Benefits

Remuneration & benefits

• Competitive salary based on experience and qualifications
• Transportation to and from Seychelles and to and from site
• Medical insurance

Job Requirements

Qualifications & Experience

• Diploma or Degree in Business Administration, Corporate Governance, Office Administration, Law or a related discipline.
• Minimum 3 years’ experience as an Executive Assistant, Board Secretary, Executive Administrator or in a similar administrative role with experience coordinating Board or Executive meetings, preparing agendas and taking accurate meeting minutes.
• Excellent organisational skills with the ability to manage multiple priorities and meet strict deadlines.
• Advanced proficiency in Microsoft Office applications, particularly Microsoft Word, Excel, Outlook and PowerPoint.
• Excellent written and verbal communication skills with a strong command of the English language.
• High level of professionalism, discretion and ability to maintain confidentiality.

How To Apply

Interested candidates should Sign-up or login to apply now or should send their cover letter, CV, and references to the company’s HR Manager at: [email protected]

Closing date: 28th August 2026

MANAGEMENT RESERVES THE RIGHT TO CALL THE BEST QUALIFIED CANDIDATES FOR THE INTERVIEW.

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.