Private Secretary 396 views

Job Description

JOB ROLE

The Private Secretary provides high-level secretarial and administrative support to the Chief Executive Officer (CEO) and the Deputy Chief Executive Officer (DCEO). The role ensures the efficient operation of the Executive Office through effective coordination of executive schedules, correspondence, meetings, records management, travel arrangements, and follow-up on key decisions while maintaining the highest level of confidentiality and professionalism.

DUTIES & RESPONSIBILITIES:

• Provide comprehensive secretarial and administrative support to the CEO and DCEO.
• Manage and coordinate diaries, appointments, meetings, official engagements and travel arrangements.
• Prepare and process correspondence, reports, presentations, briefing notes, agendas, minutes and other executive documents.
• Coordinate meetings by preparing documentation, recording minutes, and monitoring the implementation of decisions and action points.
• Receive, register, distribute and maintain incoming and outgoing correspondence for the Executive Office.
• Maintain secure physical and electronic filing and records management systems in accordance with organisational policies.
• Coordinate logistics and protocol arrangements for Board meetings, executive meetings, official visits, conferences, workshops and other executive functions.
• Liaise with internal and external stakeholders and professionally handle enquiries and visitors to the Executive Office.
• Ensure the confidentiality of sensitive information and official records.
• Perform any other duties assigned by the Chief Executive Officer or Deputy Chief Executive Officer.

Benefits

• Salary Band B2-B3
• Allowance as per the Scheme of Service

Job Requirements

Qualifications

• Diploma in Secretarial Studies, Executive Secretarial Studies, Office Administration, Business Administration, Office Management or a related
• Professional training or certification in Executive Secretarial Practice or Office Administration will be an advantage.

Experience

• At least three (3) to five (5) years’ experience providing secretarial or administrative support to senior management.
• Experience in coordinating executive meetings, preparing minutes, managing confidential correspondence and supporting executive offices.

How To Apply

Interested candidates should Sign-up or login to apply now or Send CV with passport size photo to the Seychelles Tourism Board, Botanical House, Mont Fleuri addressed to the Deputy Chief Executive Officer or

email: [email protected]

Closing date is Thursday 20th August 2026.

Note:

In order to increase your chances of a successful selection, kindly ensure that your application is complete and that all relevant information such as your qualifications have been provided with your application.   Otherwise, the Employer reserves the right not to consider your application for selection.